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The individual responsible for the recruitment and hiring functions for a department, college and/or division. Responsible for the following:

1. Create a Target Recruitment in GEMS and email the link to the applicant.
2. Ensure the applicant completes the employment application and upload any required documents (e.g. reference checks, employment verifications).
3. Accurately disposition the applicant through all required steps in GEMS. This must be completed before the job offer is approved.
4. Individuals hired as presenter/speakers in continuing education-type programs of short duration [not to exceed ten (10) days within a twelve (12) month period] are exempt from the usual requirement of obtaining employment reference checks, employment verifications, and education verifications, unless such documentation is specifically required by the ¹ú²ú¶ÌÊÓƵdepartment administering the continuing education program at issue
5. Ensure the background check is completed and approved prior to the individual’s first day of employment.

Any CHR employee who is responsible for reviewing all Targeted Recruitment requests and determining if all criteria are met prior to approving. Responsible for the following:

1. If applicable, instruct the HDR to complete a Target Recruitment request in GEMS.
2. Ensure the applicant completes the employment application and upload any required documents (e.g. reference checks, employment verifications).
3. Ensure the HDR has completed all required dispositioning prior to approving the hire in GEMS.
4. If applicable, complete the background check, and communicate to the HDR when the employee is eligible to begin employment. If CHR is not responsible for processing the background check, review the results once complete and determine if the applicant is eligible for employment.
5. Each targeted recruitment must be processed through GEMS before the hire. All education verifications, employment verifications, employment references, and all other recruitment information must be uploaded to the Activities and Attachment section of the job opening in GEMS.

Typically, each applicant processed as a targeted recruitment will be associated to a unique job opening (one-to- one relationship). Targeted Recruitments are limited to ten (10) openings per posting. Targeted recruitments with multiple openings will be considered only if they are for the same job code, same salary, same title, same department, etc.

All other University recruiting policies and procedures will still apply.

CHR reserves the right to request additional information to confirm the validity of the targeted recruitment.

Students must have a Social Security Number (SSN) OR a certified application receipt for the SSN card from the Social Security Administration (SSA) prior to commencing to on-campus employment at USF.

How to obtain SSN as a student: 

1. Enroll in courses at a full-time status
2. Receive a job offer for an on-campus job
3. Submit the Social Security Letter e-form in iStart
4. The Office of International Services (OIS) will notify you when your SSN letter is ready
5. Submit OIS letter, job offer letter, and SSN application to SSA
6. When submitting your request at the SSA, ask for a receipt that can be provided to Central Human Resources
   • Along with the rest of your properly completed preemployment paperwork, this receipt will allow you to begin working before receiving your SSN card as long as the date on the receipt is on OR prior to the start date found on your job offer letter
7. The SSA will mail you the SSN card (delivery times vary)
   • Security checks can delay receiving the card
   • The SSN is for employment purposes only